US - Administrative Assistant

US
Category
Administrative/Clerical - Administrative Assistant

Overview

CCS Fundraising is one of the most comprehensive and widely recommended fundraising consulting and management firms in the world. Established in 1947, CCS designs and implements significant fundraising campaigns and programs for marquee institutions throughout the non-profit sector. CCS serves over 300 organizations each year and supports fundraising goals in excess of $6 billion.

 

 

Responsibilities

The firm is seeking a talented, experienced, versatile administrative professional to work in our Baltimore Inner Harbor office. As a member of the Baltimore team, the successful candidate will assist CCS Mid and South Atlantic executives with business operations and projects as outlined below.

 

General office:

  • Provide administrative support and manage the calendar for one primary executive
  • Schedule meetings and conference calls for multiple executives
  • Schedule travel arrangements for multiple executives
  • Prepare expense reports
  • Perform administrative tasks as required, including copying, faxing, scanning, binding, errands, filing and any other general office tasks
  • Assist with database maintenance
  • Provide phone and reception relief

 

Sales and Marketing material preparation:

  • Create proposals, reports, and other documents in Word, Excel and other formats
  • Edit and update PowerPoint presentations
  • Format, edit and enhance documents for client presentations

Qualifications

QUALIFICATIONS: previous administrative, marketing or development experience in office setting. Ability to implement work in a timely way, manage multi-tasks, and interact with multiple clients and colleagues is essential.

 

Required:

  • Multi-tasking ingenuity
  • Attention to detail
  • Superior written and oral communication skills
  • Advanced graphics and formatting experience
  • Advanced Proficiency with MS Word, PowerPoint, Excel and Outlook (all are required)
  • Deadline-oriented
  • Professional, efficient, friendly phone manner and face-to-face interactions
  • A sense of team
  • Ability to self-direct
  • Experience with Salesforce, Photoshop, Zarca and/or SharePoint a plus

 

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